Submitted By: Tom Duncan
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Presentation By: Tom Duncan
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Third Amendment to the Agreement for SunTran Transit Management Services with RATP Dev USA, Inc. with an anticipated aggregate expenditure amount of $11,322,699 to include the downtown circulator trolley service
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On October 5, 2021, the City Council awarded an agreement for SunTran Transit Management Services to RATP Dev USA, Inc. for an initial term of three years, commencing October 18, 2021, and ending October 17, 2024. The agreement offered an option for one three-year renewal.
Pursuant to the terms of the agreement, RATP Dev is required to provide for the day-to-day operations and management of SunTran, including fleet maintenance, marketing, and promotional activities, employment of transit personnel, and contracting for complementary paratransit service for individuals with disabilities as required by the Americans with Disabilities Act (ADA).
On September 6, 2022, the City Council approved the First Amendment to the Agreement to increase the contract value to cover wage increases for transit staff, aligning them more closely with the labor market to attract and retain qualified staff.
On July 16, 2024, the City Council approved an agenda item increasing the contract value to cover ADA-related and other expenditures through the remainder of the initial contract term.
On October 1, 2024, the City Council approved the Second Amendment to the Agreement to exercise the option for the three-year renewal term. The Second Amendment included an increase in revenue hours, ADA Services, and Special Services to align with service demands.
FINDINGS AND CONCLUSIONS:
Staff is now requesting approval of the Third Amendment to increase Estimated Annual Revenue Vehicle Hours to fund the Downtown Circulator Trolley Route with an estimated start date in September 2025.
FISCAL IMPACT:
The additional cost of Estimated Revenue Vehicle Hours will initially be funded by a grant from the Florida Department of Transportation (FDOT) and local matches from the City. The following charts provide detailed information relevant to the Amendment:
|
Contract
Year |
Additional Estimated Annual Trolley Revenue Hours |
Fixed Route Hourly Rate |
Estimated Trolley Cost |
|
4 |
100 |
$82.61 |
$8,261.00 |
|
5 |
1,700 |
$87.07 |
$148,019.00 |
|
6 |
1,700 |
$91.77 |
$156,009.00 |
Total Contract Value Summary:
|
Contract Year |
Estimated Vehicle Revenue Hours |
Estimated Annual Special Service Hours |
Fixed Route and Special Services Hourly Rate |
Estimated ADA Services (paid per revenue mile) |
Contract Total |
|
4 |
34,600 |
200 |
$82.61 |
$627,930.00 |
$3,502,758.00 |
|
5 |
36,200 |
200 |
$87.07 |
$645,852.00 |
$3,815,200.00 |
|
6 |
36,200 |
200 |
$91.77 |
$664,313.00 |
$4,004,741.00 |
|
|
|
|
|
|
$11,322,699.00 |
The increase in Estimated Annual Revenue Vehicle Hours is $312,289 for a total contract value of $11,322,699, which will be tracked in various accounts in fund 494.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This Agreement has been/will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
- Approve with Changes
- Table
- Deny