Submitted By: Rusella Bowes-Johnson
presenter
Presentation By: Sean Lanier
end
Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
title
Approve the first amendment to the piggyback agreement with Engineered Sprayed Solutions, LLC for manhole rehabilitation coating services with an estimated expenditure amount of $350,000
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
Hydrogen sulfide (H2S) is a colorless gas generated in the sewer system. Over time, this gas causes safety and maintenance problems including odors and corrosion. The corrosive nature of H2S compromises the integrity of manholes by deteriorating the protective coating and exposing the concrete structure. Accordingly, the City has an ongoing need to prepare and install polyurethane coatings to protect the manholes’ concrete structures with a life expectancy of 15 years.
Engineered Sprayed Solutions, LLC (“ESS”) was the successful bidder under Sarasota County’s
competitive solicitation for manhole and lift station rehabilitation services and was awarded a contract on June 3, 2020. The contract awarded to ESS by Sarasota County, Contract No. 2020-435 (the “Sarasota County Agreement”), was effective for an initial term of three years (through June 3, 2023) and offered two additional one-year renewal periods.
On April 6, 2021, the City Council approved Water Resource’s piggyback of the Sarasota Agreement with ESS (“Contract No.: WRS/210309”) at an initial aggregate expenditure amount of $300,000 for the initial term expiring on June 3, 2023. On June 8, 2022, the City Council approved an additional $355,000 in expenditures to cover work anticipated through June 3, 2023. A total of $623,512.70 was expended under WRS/210309 during the initial term of May 13, 2021, through June 3, 2023.
On November 7, 2023, the City Council approved the first renewal and continued use of the piggyback agreement to cover work anticipated through June 2, 2024. On December 7, 2023, the Council approved an additional $200,000 in expenditures to cover work anticipated through the end of the first renewal period, June 2, 2024.
FINDINGS AND CONCLUSIONS:
Water Resources recommends the continued use of this manhole coating system to maintain serviceability conditions and prolong the service life of the manholes. ESS offers a polyurethane coating product which meets the City standard specifications for construction.
On May 22, 2024, Sarasota County exercised the final one-year renewal with ESS with an effective term of June 3, 2024, through June 2, 2025.
This agenda item is to approve the First Amendment to the Cooperative Purchasing Agreement which exercises the final one-year renewal period available under the Original Agreement (June 3, 2024 through June 2, 2025) and seeks expenditure authority for $350,000 for the renewal term.
Staff recommends approval.
FISCAL IMPACT:
The Water Resources Department has budgeted sufficient funds in Fiscal Year 2024 and Fiscal Year 2025 in the following Water Resources accounts:
455-030-300-535-53-46010 - $175,000
455-030-303-535-53-46010 - $175,000
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The amendment will be reviewed as to form and legality by City Attorney William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny