Submitted By: James Haynes
presenter
Presentation By: James Haynes
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Department: Community Development Services
FORMAL TITLE:
title
Budget Resolution 2026-105 to amend the Fiscal Year 2025-26 budget to accept and appropriate funds from the U.S. Department of Housing and Urban Development for Marion County’s Continuum of Care Homeless Management Information System 2023-2024 program year grant in the amount of $223,815
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Continuum of Care (CoC) Program is designed to promote community-wide commitment to the goal of ending homelessness and provide funding for local governments' efforts to quickly house homeless individuals and families while minimizing the trauma and dislocation caused by homelessness to these individuals, families, and communities. CoC Program grant funds may be used for a range of eligible activities, including the Homeless Management Information Systems (HMIS).
On February 4, 2020, the City of Ocala (the City) and Marion County entered into an interlocal agreement to create the Ocala/Marion County Joint Office on Homelessness. The City subsequently entered into a separate Memorandum of Understanding with the FL-514 Ocala/Marion County Continuum of Care Board, enabling the City to serve as the lead agency and assume oversight of the HMIS and coordinated entry system's duties and responsibilities. As the HMIS Lead Agency, the City would be responsible for submitting an HMIS grant application on behalf of and in support of the Ocala/Marion CoC.
FINDINGS AND CONCLUSIONS:
In response to the U.S. Department of Housing and Urban Development’s (HUD) Notice of Funding Opportunity for the Fiscal Year 2023 Continuum of Care (CoC) Competition Award, the City submitted a New Project Application for HMIS Software and Personnel for the benefit of the Ocala/Marion County Continuum of Care. City Manager Pete Lee was identified as the Authorized Certifying Official for the Continuum of Care Program.
On June 11, 2025, the City of Ocala was awarded HUD’s CoC Program Project Grant No. FL1026L4H142401 in the amount of $223,815. These funds will be utilized to fund the annual cost of Wellsky, the CoC’s HMIS software, its training site, and cover personnel expenses associated with managing the CoC’s Homeless Management Information System for the term October 1, 2025, through September 30, 2026.
The Grant Agreement was executed by Mr. Lee on August 29, 2025, so that HUD could encumber the funding before the close of their Fiscal Year. Pursuant to transmittal instructions, the Grant Agreement was required to be executed by the individual identified as the Approving Official under the New Project Application. Transmittal instructions expressly prohibit signatories other than the individual previously identified.
In compliance with Council’s Resolution No. 2020-22, all contracts in excess of the City Manager’s limits of approval are to be brought to City Council for approval. This agenda item is intended to comply with that requirement.
Staff recommends approval.
FISCAL IMPACT:
Funds will be received in revenue account 346-331-000-000-09-33161 and disbursed from expense account 346-060-638-554-55*.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny
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BUDGET RESOLUTION 2026-105
A RESOLUTION TO AMEND THE FISCAL YEAR 2025-26 BUDGET TO ACCEPT AND APPROPRIATE FUNDS FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR MARION COUNTY’S CONTINUUM OF CARE HOMELESS INFORMATION SYSTEM 2023-2024 PROGRAM YEAR GRANT IN THE AMOUNT OF $223,815
WHEREAS, on Feb. 4, 2020, the City entered an interlocal agreement with Marion County to create the Ocala/Marion County Joint Office on Homelessness; and
WHEREAS, the City entered into a separate Memorandum of Understanding with FL-514 Ocala/Marion County Continuum of Care (CoC) Board for the City to assume the duties and responsibilities of the Homeless Management Information System (HMIS) and Coordinated Entry System; and
WHEREAS, the U.S. Department of Housing and Urban Development awarded the Ocala-Marion County CoC an HMIS grant in the amount of $223,815 to support the HMIS program; and
WHEREAS, the CoC must provide a 25% match to the grant in either in-kind services or cash; and
WHEREAS, the City will use general fund salaries from Community Development Services as its matching funding.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2025-26 budget be amended as outlined below to appropriate funding as follows:
SOURCE:
346-331-000-000-09-33161 HUD HMIS Grant $223,815
USE:
346-060-638-554-55-12020 Salaries & Wages - Genl Emp $128,000
346-060-638-554-55-21010 FICA Taxes $ 9,792
346-060-638-554-55-22012 Retirement - Gen Emp - DC $ 10,240
346-060-638-554-55-23010 Life & Health Insurance $ 20,760
346-060-638-554-55-23030 Long Term Disability $ 458
346-060-638-554-55-40010 Travel & Training $ 6,150
346-060-638-554-55-41010 Communication Services $ 1,440
346-060-638-554-55-52010 Operating Supplies $ 3,000
346-060-638-554-55-52045 S/Ware-Subscript Based (SBITA) $ 40,975
346-060-638-554-55-52060 Mach & Equip $1,000-$4,999 $ 3,000
Total $223,815
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session,
This resolution adopted this 21st day of October 2025.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Kristen M. Dreyer
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager