Submitted By: Danielle Phillips
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Presentation By: Darren Park
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Department: Public Works
FORMAL TITLE:
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Three-year agreement with Sulter Precision Cuts, LLC, for stormwater grounds maintenance services for the City’s southeast quadrant in the amount of $294,840
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
Bid released to Public 2/23/2026
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BACKGROUND:
The Public Works Stormwater Division is responsible for mowing drainage retention areas and stormwater system conveyance ditch lines. Mowing is based on a set number of monthly cuts per calendar year. The scheduled mowing ensures an acceptable appearance and helps maintain system capacity and performance.
FINDINGS AND CONCLUSIONS:
On February 23, 2026, the City of Ocala issued Invitation to Bid (ITB) No.: PWD/260499 for the provision of drainage retention area mowing in the southeast quadrant of the city. Eleven bids were received with the following results:
Sulter Precision Cuts, LLC was found to be the lowest responsive and responsible bidder. The Public Works Stormwater division does not have the staff to complete these services in a timely fashion. Contracting this service has proven to be a cost-effective solution.
Staff recommends approval of the contract award to Sulter Precision Cuts, LLC for a three-year term beginning April 22, 2026, through February 28, 2029, with two optional one-year renewals.
FISCAL IMPACT:
Funding for this contract has been budgeted into account 158-023-430-538-53-34010 for Fiscal Year 2025-26 in the amount of $70,200; $98,280 will be budgeted for Fiscal Year 2026-27; $98,280 will be budgeted for Fiscal Year 2027-28; and $28,080 will be budgeted for Fiscal Year 2028-29.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny