Submitted By: Christina Guy
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Presentation By: John King
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Department: Fleet
FORMAL TITLE:
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Utilization of multiple cooperative purchase agreements for the purchase of 15 vehicles and equipment for various city departments in the amount of $1,717,330
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
In the Fiscal Year 2025-26 budget, Fleet Management requested funds for replacement vehicles and equipment to meet City departments' operational needs. The recommended purchases are listed below.
|
PR # |
Description |
Department |
Amount |
Contract |
|
11 |
Clam Truck w/Route Assist (Qty 2) |
PW/Sani |
522,306 |
FSA25-VEH23 |
|
12 |
Dump Truck |
PW/Streets |
164,187 |
FSA25-VEH23 |
|
13 |
Patch Truck |
PW/Streets |
295,996 |
FSA25-VEH23 |
|
22 |
Message Board (Qty 2) |
PW/Traffic |
34,988 |
GSA 47QSMS24D0068 |
|
40 |
Ultimate Bagger (Qty 2) |
Rec & Parks |
93,400 |
Approved Policy Exception |
|
43 |
John Deere GS (Qty 2) |
Golf |
27,397 |
FL Ag & Lawn Equip 25101900-21-STC |
|
S/R -1 |
F-250 REGULAR CAB |
WR/Meter |
68,590 |
SOURCEWELL 091521-NAF & 032824-NAF |
|
S/R -2 |
F-250 REGULAR CAB |
WR/Meter |
68,590 |
SOURCEWELL 091521-NAF & 032824-NAF |
|
S/R -8 |
F-450 REGULAR CAB |
WR/Meter |
147,292 |
SOURCEWELL 091521-NAF & 032824-NAF |
|
S/R -9 |
F-450 REGULAR CAB |
WR/CL |
147,292 |
SOURCEWELL 091521-NAF & 032824-NAF |
|
S/R -10 |
F-450 REGULAR CAB |
WR/CL |
147,292 |
SOURCEWELL 091521-NAF & 032824-NAF |
FINDINGS AND CONCLUSIONS:
The listed vehicles and equipment have exceeded their useful life and no longer comply with operational standards. To ensure the continued efficiency of fleet and departmental operations, it is necessary to replace the outdated units and acquire new units.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of the Sourcewell, Florida Sheriffs Association, and General Services Administration cooperative purchasing agreements that will be utilized to procure these vehicles. Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide who aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitations for the cooperative purchasing agreements identified have been evaluated and determined by the City’s Fleet and Facilities Department and Procurement Department to be cost-effective and to afford best value.
On January 15, 2026, the Procurement and Contracting Officer granted the Fleet and Facilities Department’s request for procurement exception to purchase a sandbag machine from The Sandbag Store. A copy of the exception approval is attached to this item.
Staff recommends approval of the foregoing vehicle and equipment purchases for Fiscal Year 2025-26, in the amount of $1,717,330.
FISCAL IMPACT:
Funding for these purchases was included in the Fiscal Year 2025-26 Fleet Capital Improvement Plan and the approved special requests. Funding is available in the respective departments’ machinery and equipment accounts.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
The agreements will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny