Submitted By: Christina Guy
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Presentation By: John King
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Department: Facilities Management
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase and installation of a Vehicle Exhaust Removal System from SafeAir Corporation at Fire Stations #2 and #6 for a total estimated expenditure of $124,290
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place.
PROOF OF PUBLICATION:
Bid released to the public: June 17, 2022
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BACKGROUND:
When running at idle, a vehicle’s exhaust can exceed 800°F releasing heat and toxic exhaust emissions within fire apparatus bays. Exhaust emissions consist of many hazardous air contaminants that must be removed to eliminate safety risks to building occupants. Exhaust extraction systems are necessary to capture exhaust at the tailpipe source and extract contaminated air outside, away from the building.
FINDINGS AND CONCLUSIONS:
On June 17, 2022, the City issued its Invitation to Bid (ITB) No.: FAC/220557 for a vehicle exhaust removal system at Fire Stations #2 and #6. Two bids were received, and SafeAir Corporation was found to be the lowest responsive and responsible bidder. The bid submitted by MagneGrip was rejected after being found to be non-responsive due to not meeting minimum bid requirements.
A total of two systems will be purchased. The department will proceed with upgrading Fire Station #2 at this time using FY22 funds. The system at Fire Station #6 may be funded by the Firefighter’s Grants Program in late 2022. If funding is awarded, a budget resolution will be brought to Council to support the expenditure.
FISCAL IMPACT:
Funding for the upgrade of Fire Station #2 is available in account 001-019-601-522-52-46010 (Facilities Maintenance CIP - Repair & Maintenance). The system at Fire Station #6 may be funded by the Firefighter’s Grants Program in late 2022. If funding is awarded, a budget resolution will be brought to Council to support the expenditure.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The terms and conditions attached to the City’s standard and approved Purchase Order will be utilized for the procurement of these goods and services.
ALTERNATIVE:
Approve, Deny, Amend