Submitted By: Christopher Ramos
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Presentation By: Kelly Vann
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Department: Information Technology
FORMAL TITLE:
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Three-year Agreement with Environmental Systems Research Institute, Inc., to provide citywide geographic information system software with an estimated aggregate expenditure of $180,900
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Environmental Systems Research Institute, Inc. (“ESRI”) geographic information system (“GIS”) software is a mapping software used by most City departments. Public Services, Development Services, Emergency Services, and Utility Services all use GIS to map infrastructure locations. The software provides the ability to visualize on a map where work orders, permits, and business licenses are issued, as well as where crimes are committed. The software is also used by many operational and technical areas, including Airport, Budget, Community Development Services, the Customer Service Office, Electric, Engineering, Fiber, Finance, Fire, Growth Management, Human Resources, Information Technology, Police, Public Works, Recreation & Parks, and Water Resources.
FINDINGS AND CONCLUSIONS:
The City is required to pay annual maintenance for the continued use of GIS software. ESRI’s Small Municipal and County Government Enterprise Agreement (“SGEA”) grants the City access to ESRI’s GIS software for a term of three years. Utilizing the SGEA provides the City with numerous benefits, including lower cost per unit for licensed software, substantially reduced administrative and procurement expenses, and complete flexibility to deploy software products when and where needed.
FISCAL IMPACT:
Funds for this purchase are budgeted/encumbered in account 001-035-530-516-51-52045 and will be charged to the City’s existing contract with Environmental Systems Research Institute, Inc., under Munis Contract No. 260456. The previous 3-year contract was approved on February 21, 2023, with a total expenditure of $165,000.
Staff recommends approval.
PROCUREMENT REVIEW:
This software was procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny