Submitted By: Eric Giannino
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Presentation By: Sean Lanier
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Department: Engineering
FORMAL TITLE:
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One-year renewal of the Construction Services Agreement with Miller Pipeline, LLC, for Water Resources Improvement Program Projects in an amount not to exceed $2,000,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On January 11, 2023, the City Council approved the Water Resources Department’s construction service and maintenance task order contract with Miller Pipeline, LLC (Contract No. CIP/220762) for an initial two-year term with two optional one-year renewals. The initial two-year term expired on January 8, 2025. The first one-year renewal will expire on January 8, 2026.
The Water Resources Department is now seeking approval for the second and final one-year renewal under CIP/220762 with Miller Pipeline, LLC. Contract No. CIP/220762 is used by Water Resources to repair and construct water and sewer infrastructure. Miller Pipeline completed 41 water and sewer projects totaling $8,100,000 in the first three years of the contract term.
FINDINGS AND CONCLUSIONS:
Miller Pipeline’s unit prices will increase by 3 percent over their Fiscal Year 2024-25 prices in accordance with the terms of the contract. Also, a policy exception has been approved for local directional bore vendors to increase material prices (directional bore pricing increased by 10-28 percent based on pipe size). During the past three years, Miller Pipeline has done an outstanding job on the various types of water resources projects and emergencies we have directed them to complete. City staff recommends approval of the second and final one-year renewal under CIP/220762, in an amount not to exceed $2,000,000, for Fiscal Year 2025-26.
FISCAL IMPACT:
Funding is available for Fiscal Year 2025-26 in accounts 616-030-207-536-53-46010 in the amount of $1,000,000 and 308-030-207-536-53-46010 in the amount of $1,000,000.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This amendment will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny