Submitted By: Rusella Bowes-Johnson
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Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under and a one-year renewal of the contract with Carmeuse Lime & Stone, Inc., for supply and delivery of quicklime in the aggregate amount of $2,133,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Quicklime is required for the conventional lime softening process used at Water Treatment Plant No.1 (WTP #1). More than 3,000 tons are needed annually. This amount is increasing due to the growth within the City of Ocala.
FINDINGS AND CONCLUSIONS:
On March 21, 2023, Council approved the award of a $2,287,818 contract to Carmeuse Lime & Stone for the supply and delivery of quicklime for WTP #1 (Contract No. WRS/230166). The contract’s initial term would run for two years through April 18, 2025, and offered two one-year renewal options. To date, expenditures under Contract No. WRS/230166 have totaled $2,283,617 and staff anticipates that an additional $250,000 in expenditure authority is necessary to cover expenses through the end of the initial term.
The Water Resources Department would also like to renew Contract No. WRS/230166 for the first available renewal term through April 18, 2026, with a value not to exceed $1,883,000. Current water production requires more than 3,000 tons annually because the City’s growth has dramatically increased these last two years. Carmeuse Lime and Stone has requested a 13.2 percent rate increase ($55.92 per ton) based on the Producer Price Index for Lime Manufacturing. This policy exception was approved and is attached to this agenda item.
Staff recommends approval of its request for $250,000 in additional expenditure authority to cover expenses for the remainder of the initial term and the award of a $1,883,000 one-year renewal contract to Carmeuse Lime & Stone.
FISCAL IMPACT:
The Water Resources Department has budgeted sufficient funds in the Fiscal Year 2024-25 and Fiscal Year 2025-26 budgets for quicklime supply and delivery in the following amounts:
Fiscal Year 2024-25 455-030-301-533-53-52010 $950,000
Fiscal Year 2025-26 455-030-301-533-53-52010 $883,000
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Amendment will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny