Submitted By: Christopher Ramos
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Presentation By: Kelly Vann
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Department: Information Technology
FORMAL TITLE:
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One-year renewal of the contract with CentralSquare for ongoing service and maintenance costs for asset management and work-order software, Lucity, with an estimated expenditure amount of $116,787
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
CentralSquare Lucity - Enterprise Asset Management (EAM) was purchased and implemented in 2007. The Lucity EAM system is designed to help organizations effectively manage and maintain their assets, including facilities, infrastructure, and equipment.
Benefits of using CentralSquare Lucity:
• Improved efficiency: streamlining asset management processes and automating workflows can lead to increased efficiency and reduced operational costs.
• Enhanced asset performance: by having better insights into asset condition and performance, organizations can make more informed decisions about maintenance and replacements.
• Reduced downtime: proactive maintenance and swift work order management can help minimize asset downtime, ensuring that critical services are available when needed.
The Public Works and Water Resources departments use the Lucity EAM software for work orders and asset management. The software allows managers, office staff, and field staff to create and track work orders and manage assets.
Staff recommends approval of the CentralSquare contract renewal.
FINDINGS AND CONCLUSIONS:
The services quoted by CentralSquare in the amount of $116,786.32 will provide licenses for the City’s continued use of its Lucity EAM software for the period from October 1, 2026, to September 30, 2027. This includes support and maintenance costs associated with the software's operation. We have received excellent support services from this vendor; therefore, staff recommends renewal for continued use of the software.
FISCAL IMPACT:
Funds for the Fiscal Year 2026-27 annual renewal of $116,786.32 are budgeted in account #001-035-530-516-51-52050 and will be paid under Munis Contract No. 260833.
The most recent purchase of these goods/services under the previous Munis Contract# 250856 on September 18, 2025, for $113,938.
PROCUREMENT REVIEW:
This software was procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny