Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve three two-year renewal contracts for cemetery grounds maintenance services with Solo Cats Services, LLC, Terry Clark Services, LLC, and Rock’s Handy Man and Lawn Service, LLC, with an estimated aggregate contract expenditure of $100,280
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Public Works Street Division utilizes contract vendors to provide grounds maintenance services for various City-maintained cemeteries. Cemetery mowing is based on a set number of cuts per month for each month of the calendar year. Scheduled mowing ensures the cemeteries have an acceptable appearance.
On October 18, 2022, City Council approved a multi-award contract, Contract No. PWD/220828, for cemetery grounds maintenance services for Cemetery Groups 1 and 2 (Tucker Hill, Chestnut, Chestnut Extension, and Greenwood Cemeteries), Group 3 (Woodlawn Cemetery), and Group 4 (Evergreen and Evergreen Extension Cemeteries) to Solo Cats Services, LLC (Groups 1 and 2), Rock’s Handy Man and Lawn Service, LLC (Group 3), and WNW Landscaping (Group 4). After WNW Landscaping’s contract was terminated, Terry Clark Services, LLC was awarded the contract for Group 4. The multi-award agreement included one optional two-year renewal for each vendor.
FINDINGS AND CONCLUSIONS:
The Public Works Street Division has an ongoing need for the provision of grounds maintenance services for City-maintained cemeteries. The Division does not have the staffing to perform these services in a timely manner.
Staff recommends approval of the final two-year renewal term under the agreements with Solo Cats Services, LLC, Terry Clark Services, LLC, and Rock’s Handy Man and Lawn Service, LLC, for the period October 19, 2024, through October 18, 2026.
FISCAL IMPACT:
Funding for this contract will be budgeted in account 158-023-430-538-53-34010 in the amount of $50,140 for Fiscal Year 2024-25 and Fiscal Year 2025-26.
PROCUREMENT REVIEW:
This amendment is in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This renewal amendment will be reviewed and approved for form and legality by the City Attorney, William E. Sexton.
ALTERNATIVE:
• Deny
• Amend
• Table