Submitted By: Eric Giannino
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve award of a two-year contract to Miller Pipeline, LLC, for the Water Resources Improvement Program with an estimated aggregate expenditure of $4,000,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Bid released to public: 9/9/22; Newspaper Ad posted 9/14/22
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BACKGROUND:
This two-year contract is for the provision of construction services for the Water Resources Improvement Program (“WRIP”) for various water, sewer gravity/forced, and reclaimed water infrastructure improvement projects that will be assigned to the Contractor based on the City’s ongoing and/or emergency needs within the City of Ocala service area.
FINDINGS AND CONCLUSIONS:
On September 9, 2022, the City issued its Invitation to Bid (“ITB”) No. CIP/220762 for the Water Resources Improvement Program. Bids were requested on a unit price basis. Bids would be tabulated based upon three (3) random sample projects utilizing the bidders’ line-item pricing, described as follows:
1. A small-scale water main project which included 6” PVC water main, removal & replacing asphalt road work, 6” directional boring, removing and replacing concrete curb & sidewalk, fire hydrants, and other associated items.
2. An 8” sewer main project which includes the installation of manholes at various depths, 6” PVC sewer services, and the abandonment of old sewer mains, and manholes; and
3. A mid-scale 8”, 10”, and 12” gravity sewer main pipe lining project.
On November 17, 2022, a total of two (2) unit price bids were received. The bid summary based on the respective bidders’ unit pricing for the sample projects appears below:
Miller Pipeline, LLC (“Miller Pipeline”) was found to be the lowest responsible bidder. Miller Pipeline, the City’s current WRIP contractor, has completed similar projects for the City in the last five (5) years. Miller Pipeline is a local contractor and their experience is well documented.
Staff recommends approval of the contract for a not-to-exceed amount of $2,000,000 per fiscal year, for a total of $4,000,000 over the initial contract term. Each project under this contract will have an individual purchase order number with 10% contingency for the City Engineer to approve change orders to the contract for any unforeseen conditions encountered during construction. Projects under this contract will have 5% retainage withheld that will be released after final completion of each project.
FISCAL IMPACT:
WRIP funding is available for FY2023 and will be appropriated in FY2024 in the account strings:
308-030-207-536-53-46010 $200,000
616-030-207-536-53-46010 $800,000
616-030-485-535-69-65010 $1,000,000
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny