Submitted By: Christina Guy
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Presentation By: John King
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Department: Facilities Management
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under the agreement for city-wide painting services in the amount of $150,000
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala Facilities Management Department oversees maintenance of City facilities. This maintenance includes routine painting, which is essential for preserving the structural integrity and visual appeal of these buildings.
FINDINGS AND CONCLUSIONS:
On April 19, 2023, the City issued Request for Quote (RFQ) No.: FAC/230435 for Citywide painting services. Five (5) competitive quotes were received of which the quotes from RMK Consulting LLC d/b/a Kodiak Property Maintenance, Five 12 Painting-Remodeling, LLC, and Chinese Connection Painting, Inc. were found to be the lowest responsive and responsible.
On May 5, 2023, individual Agreements for Citywide Painting Services were awarded to the three lowest responsive and responsible bidders under Munis Contract No. FAC/230435 with an aggregate expenditure of $30,000 for the initial two-year term.
Since contract inception, expenditures under FAC/230435 have totaled $49,284. Due to the City's ongoing need for painting services and an increase in commodity costs, Facilities staff anticipates an additional allocation of $150,000 in funding is needed to effectively cover anticipated projects and expenditures for the remainder of the initial contract term, through May 14, 2025. This allocation will increase the aggregate contract value to $200,000.
FISCAL IMPACT:
Funding for the additional expense is available in the Fiscal Year 2023-24 budget account 001-026-601-519-51-46010-Facilities Repair and Maintenance.
PROCUREMENT REVIEW:
These services were procured in compliance with the City's Procurement Policy.
LEGAL REVIEW:
The amendme...
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