Submitted By: Kimberly Foster
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Approve award of a piggyback agreement to Electric Machine Control, Inc. for the provision of electrical contractor services with an estimated aggregate expenditure of $200,000
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Bid issue date: March 22, 2024
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BACKGROUND:
Ocala Electric Utility (OEU) employs one journeyman relay technician. Ongoing projects have significantly increased in volume and complexity, increasing demand for technicians. Advanced construction and intricate relay work require additional support from highly skilled professional electrical contractors. To maintain high service standards and meet project deadlines, experienced professionals with the expertise to support staff must be employed.
Contractors provide expertise in installing, programming, testing, troubleshooting, and maintaining protective relays and supervisory control and data acquisition (SCADA) systems. These relays and systems are crucial for communication between substations and system operations. Relays protect the system by managing the connection between breakers and power lines. Proper relay control and communication are essential to prevent system failures and notify operations of issues.
FINDINGS AND CONCLUSIONS:
After a competitive procurement process, the City of Gainesville d/b/a Gainesville Regional Utilities (GRU) entered into a contract with Electric Machine Control, Inc. for the provision of electrical contractor services, GRU Contract Number 2023-020-B, for a term commencing May 1, 2023 and ending on May 1, 2026. The GRU contract offers one optional two-year extension upon mutual agreement of the parties.
On March 22, 2024, after evaluation of the GRU contract and the underlying solicitation, Procurement and Contracting Department staff granted OEU's request for...
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