Submitted By: John Spencer
presenter
Presentation By: John Spencer
end
Department: Recreation and Parks
STAFF RECOMMENDATION (Motion Ready):
title
Approve additional expenditures on a contract for commercial pool pump maintenance and support services with Electro-Mechanic Industries, Inc. (DBA Vermana), for an increased aggregate expenditure amount of $99,500
end
OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The City has an ongoing need for pool pump maintenance and support services for the Hampton Aquatic Fun Center, Jervey Gantt Aquatic Fun Center, and Lily’s Pad Splashpad.
On August 8, 2023, the City awarded Contract No.: REC/230604 for commercial pool pump maintenance and support services to Electro-Mechanic Industries, Inc. (DBA Vermana) with an estimated aggregate expenditure amount of $49,500 for the initial term. The agreement became effective October 15, 2023 and extends through October 14, 2026. The agreement may be renewed for three additional one-year terms.
FINDINGS AND CONCLUSIONS:
Since contract inception, pumping equipment maintenance and support service expenditures have totaled $ $44,748. Staff requests approval to increase the contract expenditure threshold by an additional $50,000 to provide maintenance and support for the remaining term of the contract.
FISCAL IMPACT:
Fiscal Year 2023-24 funds are currently budgeted in account 001-021-123-575-57-46010. Future pool pump maintenance and support service funding was submitted as part of the Fiscal Year 2024-25 budget package.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The agreement will be reviewed and approved for form and legality by former City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny