Submitted By: Christina Guy
presenter
Presentation By: John King
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Department: Fleet
STAFF RECOMMENDATION (Motion Ready):
title
Approve continued use of State of Florida Alternate Source Agreement for the purchase of Goodyear tires, tubes, and services from Advanced Tire in an amount not to exceed $65,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala manages a fleet of approximately 1,750 vehicles, including but not limited to cars, light trucks, and Class 8 heavy-duty trucks. Annually, over 1,200 tires require repair or replacement for the vehicles used by various City departments.
FINDINGS AND CONCLUSIONS:
On April 2, 2019, City Council approved the utilization of State of Florida Alternate Source Agreement No. 25172500-19-ACS for as-needed purchases of tires, tubes, and related services from Advanced Tire, an authorized reseller, up to an aggregate cost of $184,000, annually. The initial contract term under 25172500-19-ACS commenced April 1, 2019, and concluded on March 31, 2024.
On February 9, 2024, the underlying awarding agency approved a 90-day contract extension through June 30, 2024. During the initial five-year term, the City’s annual expenditures under 25172500-19-ACS have averaged $179,791. Recognizing these costs, Fleet staff anticipates that an additional $65,000 in contract expenditure authorization is necessary to ensure the City can effectively cover anticipated expenditures through June 30, 2024.
FISCAL IMPACT:
Funding is available in the Fleet Repair & Maintenance account 001-025-523-519-51-46010. These expenditures will continue to be tracked under Munis Contract No. FLT/190220.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. This is a direct purchase from a State of Florida contract.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny