Submitted By: Christopher Ramos
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Presentation By: Christopher Ramos
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Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
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Approve a three-year citywide subscription of Microsoft 365 cloud subscriptions, server licenses, and desktop licenses with an estimated aggregate expenditure amount of $1,571,694
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Since 2015, the City of Ocala has utilized Office 365, leveraging Microsoft's SaaS Cloud Solution. The continued use of this product guarantees the seamless and secure operation of City services across all devices within our environment. Additionally, the subscription brings forth the following benefits:
* Flexibility of working remotely and on multiple devices to access emails and Office products on different devices such as smart phones, tablets, desktops, and laptops without paying additional license fees for each device. When employment ends with the city, and disabled in the system, the licenses are automatically revoked, and former employees no longer have access to the products or our systems.
* Assurance we are adhering to rigorous compliance and security standards.
* Unlimited archiving with unified document discovery and legal hold functionality to comply with Florida Sunshine laws.
* Built-in resiliency and disaster recovery. Data is replicated to multiple data centers and instantly recoverable in the event of an emergency.
* Continuous threat and vulnerability management.
* Greater investigation capabilities.
* Protection of sensitive data wherever it lives or travels.
* Improved compliance controls for PCI and PII data.
* Detection and identification of vulnerabilities and risky account sign-in.
As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of Florida Department of Management Services ("DMS") alternate contract source ("ACS") agreements under Ru...
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