Submitted By: Amy Casaletto, Special Services Division Head
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Presentation By: Amy Casaletto
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Department: Recreation and Parks
STAFF RECOMMENDATION (Motion Ready):
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Approve a one year agreement for drone light show services for the City's Fourth of July Celebration event with Sky Elements, LLC, with an annual expenditure of $71,415
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OCALA'S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Request for Proposal issued to public: 10/25/2023; Public Notice for Final Selection Committee Meeting posted: 01/04/2024.
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BACKGROUND:
The City of Ocala Recreation and Parks Department hosts a variety of seasonal and holiday events throughout the year. Historically, the City has not hosted a Fourth of July event due to safety and liability challenges associated with fireworks displays. To create a memorable, safe, and exciting patriotic event, staff supports orchestrating a 15-minute, 300-drone show as a modern and innovative alternative to a traditional fireworks display.
On October 25, 2023, the City issued a Request for Proposals (RFP) for the provision of drone show services for the City's Fourth of July Event. Staff and interested vendors met on November 30, 2023, for a mandatory pre-proposal site meeting to assess the event venue to evaluate optimal launch and viewing areas for a drone show. Tuscawilla Park was selected as the best venue for the event, as it provides a secure launch area for the drones and multiple viewpoints throughout the park for attendees.
The solicitation closed December 13, 2023, with proposals received from Celestial Drone Shows, LLC.; Dronisos USA, Inc.; Pixel Swarm Drones, LLC.; and Sky Elements, LLC. The City's Selection Committee met January 4, 2024, to evaluate the four proposals and issued independent scoring on a weighted scale as follows:
Sky Elements, LLC received the highest-ranking score of 91.80 out of a possible 100.
The agreement with Sky Elements, LLC. will commence upon ful...
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