Submitted By: John King
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Presentation By: John King
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Department: Facilities Management
STAFF RECOMMENDATION (Motion Ready):
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Approve a 15-month contract with SCSI Southern Cleaning Service to provide janitorial services for the City Complex and Recreation and Parks Administration in the amount of $94,332
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Bid release to the public: 12/1/2023
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BACKGROUND:
Janitorial services are required to ensure the cleanliness and hygiene of city buildings and facilities. To achieve this goal, professional janitorial services are needed to perform daily, bi-weekly, and monthly cleaning services for various areas including but not limited to offices, reception areas, restrooms, break rooms, and auditoriums.
FINDINGS AND CONCLUSIONS:
On December 1, 2023, the City initiated an Invitation to Bid (ITB) #FAC/240213 to secure janitorial services for the City Complex and Recreation and Parks Administration. The bidding process aimed to establish a 15-month contract. A total of 13 cleaning companies submitted responses to the bid. After a comprehensive evaluation of the received bids, the Facilities Department recommends awarding ITB# FAC/240213 to SCSI Southern Cleaning Service. This vendor demonstrated the highest level of responsiveness and value among the participants.
FISCAL IMPACT:
Funding for this contract is appropriated and encumbered in the Fiscal Year 2024 Facilities account 001-026-321-519-51-34010 (Other Services). Fiscal Year 2025 funds will be appropriated during the budget process.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny