Submitted By: Marie Brooks
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Presentation By: Mel Poole
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Department: Ocala Fiber Network
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of various inventory items for Ocala Fiber Network from multiple vendors in the amount not to exceed $220,310
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OCALA'S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable
PROOF OF PUBLICATION:
Invitation to Bid issue date: 12/15/2023
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BACKGROUND:
Warehouse inventory items are posted for public competition on the Advanced Utility Resource and Supply, Inc's (AURSI) bidding website, www.aursi.com, to obtain the lowest prices on material purchases. Generally, awards are made based on the lowest responsive and responsible bidder in each category. In certain instances, to afford the City's best value, awards are made to multiple vendors based on pricing and other stipulations.
FINDINGS AND CONCLUSIONS:
On December 15, 2023, the Utility Services Warehouse issued an Invitation to Bid ("ITB") No. OFN/240271 via AURSI for materials maintained in inventory at the Warehouse for use in the day-to-day operations of Ocala Fiber Network.
The seven awarded vendors for the subject solicitation are summarized in the table below and include:
Staff recommends approval of the awards to all seven vendors, in the amount not to exceed $220,310, as summarized above. These expenditures will be tracked for Fiscal Year 2024 under City Contract No.: WHS/240271.
FISCAL IMPACT:
Inventory items are purchased by the Warehouse and will be accounted for in account 490-141-000-000-41-14100. User department(s) will adhere to budgeted expenditures for items issued through the Utility Services Warehouse.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City's Procurement Policy.
LEGAL REVIEW:
N/A. The City's standard and approved Purchase Order terms and conditions shall govern this purchase. Any conflicting terms and conditions offered by the suppliers will be reviewed for form and legal...
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